Why use a VISA credit card account? What are the benefits to Suppliers of accepting payment via a VISA credit card account?
There are numerous benefits that may include:
- Expedited receipt of cash, improving Days Sales Outstanding
- Mail delays avoided
- Elimination of check processing costs
- Elimination of collection costs associated with lost or misplaced checks
- More efficient handling of exception items
- Elimination of exposure to check fraud
- Better control by eliminating the need to give out bank information for ACH
- Remittance data transmitted with payment for more efficient back-end reconciliation
- Going green — paperless, electronic payments are more secure, save money and also help conserve the environment by eliminating printing and mailing paper checks
Should the Supplier be concerned about the cost of accepting card/merchant fees?
The cost of accepting a card account or merchant fees is offset, in many cases, by the advantages of accepting a VISA credit card account (above).
For more information on setting up a Merchant Account, the supplier should contact their financial institution.
Is VISA credit card account acceptance a requirement?
No. However, VISA credit card account acceptance is the preferred method of payment and part of an effort to reduce checks and eliminate inefficiencies and costs associated with paper. This will also expedite the receipt of payment and is more convenient than handling a check. Typically, VISA credit card account payments are deposited within 48 hours of payment processing compared to 7-10 days of processing a check.
Are there any fees associated with this method of payment?
Yes. Payments will be processed as credit card transactions so your Merchant standard fees will apply. There are no fees imposed by the Authority or issuing bank.
Is it safe to keep the VISA credit card account number on file?
Yes. The VISA credit card account number is safe to keep on file as there are zero dollars on the VISA credit card account until an invoice is approved for payment. Once approved, the VISA credit card account will be funded for the exact amount due and the Supplier will receive a remittance advice, which is an electronic confirmation that the VISA credit card account is ready to be charged. This technology makes keeping a VISA credit card account on file completely safe.
What if the Supplier’s policy does not allow them to keep a credit card account number on file?
An option is to maintain only the first 12 numbers of the VISA card on file. For security reasons, the remittance advice, which authorizes payment, only identifies the last four digits of the VISA credit card account. Upon receipt of the remittance advice, the supplier would have the complete card account information in order to process the transaction.
Will the net terms change? How soon will the supplier get paid?
The supplier’s terms will remain the same; however, they gain the float. Funds are typically deposited within 48 hours after processing the transaction.
How does this affect invoicing? What about credits and short-pays?
Invoicing, current procedures and client contacts will remain the same.
The supplier requires a signed Card Authorization Form for every VISA credit card transaction. Can Authority fax this information along with the remittance advice?
No. When Authority provides the supplier with the VISA credit card account, the supplier can provide their internal Card Authorization Form to Authority. This Card Authorization Form will then be signed and maintained with the VISA credit card account information. The remittance advice is the supplier’s ongoing authorization to process their card account for the exact amount indicated.
How will the supplier receive the VISA credit card account number, expiration date and the 3 digit CVV2 value (found on the back of the card)?
Authority will provide all that information directly to each supplier.
Will the supplier receive payment for all of their company’s locations?
Yes. The supplier (by Payee Tax ID Number or EIN) will be assigned a VISA credit card account number.
On the ePayables Enrollment Application, the supplier can provide the email addresses for contacts ateach of their company’s location. The remittance advice will identify the appropriate location by invoice number, date and amount.
How will the supplier receive the remittance advice?
The supplier will receive the remittance advice via email. Authority can send the remittance advice to multiple email addresses.